Transaction coordinator
The real estate transaction coordinator job, done by software that reads the contract
A transaction coordinator tracks a deal from contract to close: every contingency deadline, every disclosure, every date that matters before closing. Contract10 does the deadline-tracking part of that job by reading the executed contract and computing every date deterministically, with a citation to the page each period came from.
What it is
A software application performing the transaction coordinator occupation
Most software sold into this category, Dotloop, SkySlope, Brokermint, Paperless Pipeline, assists a human transaction coordinator: it gives them a place to store documents and a checklist to fill in by hand. None of it reads the contract. Contract10is different in kind, not degree: it performs the deadline-tracking half of the transaction coordinator's job directly, from the document itself.
A human coordinator typically charges $250 to $600 per file, with Quill TC charging $350 per file. Contract10 runs one full transaction free, real contract, real extraction, a real cited timeline, then $49/mo unlimited.
- Listing and buyer's agents running their own file who don't want a printed contract, a highlighter and a paper calendar as their tracking system.
- Agents currently paying a human coordinator per file and looking at the math on doing it themselves.
- Small teams that outgrew a shared spreadsheet the moment they had two deals under contract at once.
- AI real-estate agent products that need a page-cited read of a contract as a tool call, not a guess. See /developers.
Mechanism
How Contract10 does the deadline-tracking half of the job
Five deterministic steps from an uploaded PDF to a cited, computed timeline.
- 1
Upload the executed contract
The signed purchase agreement and its riders go in as a PDF. Nothing is typed by hand unless a field truly isn't there.
- 2
Cited extraction
Every date and contingency period the engine understands is pulled out with a page number and a short quote. Low-confidence reads render as Verify, never a silent guess.
- 3
Deterministic computation
Each deadline is a base date plus an offset in days, counted on a calendar-or-business-day basis, with US federal holidays computed from 5 U.S.C. 6103, not hardcoded per year.
- 4
Weekend and holiday roll
A deadline that lands on a weekend or holiday rolls forward to the next business day, except the final walkthrough, which rolls backward so it can't land after closing.
- 5
Derivation shown, nothing invented
Every deadline prints its arithmetic in plain English. If a period isn't in the contract, no deadline is emitted for it, a missing deadline is honest, a guessed one is a liability.
The category, and where Contract10 fits
The software category is called transaction management software. See the full breakdown of the category, the features, and the plans on the real estate transaction management software page, or jump straight to a checklist of every deadline the engine computes on the closing checklist page.
By state
Every state runs on a different standard form
California
Residential Purchase Agreement (RPA)
Texas
One to Four Family Residential Contract (Resale), TREC 20
Florida
Residential Contract for Sale and Purchase (FR/BAR)
Arizona
Residential Resale Real Estate Purchase Contract
Colorado
Contract to Buy and Sell Real Estate (Residential)
Georgia
Purchase and Sale Agreement
North Carolina
Offer to Purchase and Contract (Form 2-T)
Washington
Residential Real Estate Purchase and Sale Agreement (Form 21)
Compare
Contract10 vs. the brokerage platforms
vs. Dotloop
The brokerage or team, which buys a seat count and provisions its agents inside it. An individual agent does not typically buy Dotloop for themselves; it usually arrives bundled with their brokerage.
vs. SkySlope
The brokerage's compliance or operations team. SkySlope is bought and administered at the office level, not by an individual agent.
vs. Brokermint
The brokerage's back office, which uses it to run commissions and compliance across every agent, not an individual agent buying it for one deal.
vs. Paperless Pipeline
The brokerage, which sets up the checklists and document requirements every agent in the office then works through.
FAQ
Common questions about the role and the software
What does a transaction coordinator do?
A transaction coordinator manages a real estate deal from contract to close: tracking deadlines against the purchase agreement, collecting disclosures, staying in touch with escrow or the title company, and keeping the file ready for the brokerage's compliance review.
How does a transaction coordinator work?
They read the executed contract, note every contingency period (inspection, appraisal, financing, title review) and the closing date, then track each deadline against escrow, the listing agent and the brokerage's compliance requirements, escalating anything at risk of being missed.
How much does a transaction coordinator cost?
A human transaction coordinator typically runs $250 to $600 per file, with Quill TC charging $350 per file. Contract10 runs one full transaction free, then $49/mo unlimited.
Transaction coordinator vs real estate assistant, what's the difference?
A real estate assistant handles a broader, less deadline-specific set of admin tasks. A transaction coordinator (licensed or unlicensed depending on the state) is specifically responsible for contract-to-close deadline tracking and compliance, which is the narrow job Contract10 automates.
Do I need a transaction coordinator?
If you're tracking deadlines from a printed contract with a highlighter and a paper calendar, or paying a human coordinator per file, a page-cited, computed timeline does the deadline-tracking part of that job in minutes. Contract10 does not replace the parts of the job that require judgment: negotiating repairs, chasing signatures, or talking a nervous buyer off a ledge.
Can AI replace a transaction coordinator?
Not the whole job. Contract10 automates the part that is pure document reading and arithmetic, extracting dates with a citation and computing deadlines deterministically, with a human reviewing anything flagged low-confidence. The relationship management and negotiation a coordinator does is not something the engine attempts.
Run your next contract through it free
One active transaction free, real extraction, a real computed timeline. No card required.